Working with the approved accounts procedure on board to ensure timely, accurate reporting – we know that the yacht accounts can be one of the most time consuming and frustrating responsibilities of the Captain!
Our SkillsQuicken, Excel, Great Plains
Key TasksCorrelation of all on board receipts and preparation of accounts for timely submittal Purchasing procedure – approve requests, track supply and delivery, approve invoices for payment Budget and departmental expense planning with Captain and HOD’s Liaison with owners office for fund requests and cash to master
Assist the Captain as requested with any routine administration duties and communications
Our SkillsOnboard purser experience, advanced computer skills
Key TasksReporting Letters Appointment scheduling and planning Insurance administration – claims
We can assist with the planning of your next charter whilst you concentrate on your current one!
Our SkillsWorldwide charter experience in various cruising areas with multi national guests
Key Tasksliaison between Captain and broker to ensure all client requests are in place prior to charter Organisation of APA funds and accounting for each charter separately Charter planning - transportation, restaurant reservation, special events and excursions Maintain charter profiles and on board documentation
One of the best assets any yacht has is the crew. We can help by providing a proficient crew admin support package to ensure happy crew and promote longevity!
Our SkillsKnowledge of maritime qualifications and career paths and MLC as well as the finer points of commoraderie and on board life
Key TasksMaintenance of crew records – certification, documentation, review, next of kin etc. Travel planning, flights, visa application, innoculations Leave and holiday planning, administration of payroll Short list and pre interview of potential candidates
We know that every port in every country has different arrival and departure formalities – allow us to prepare the paperwork ahead of time to ensure efficient clearance in every port of call
Our SkillsWorld wide cruising experience with multi national crew, good understanding of IMO regulations and local application
Key TasksPreparation of documentation prior to arrival or departure Maintenance of guest, crew, inventory, bonded store lists Liaison with local agent and or authorities to ensure swift clearance Organisation of guest visas or local cruising permits
Port State Control and Local Authorities regularly want to check your paperwork! Working with the Captain and or Chief Officer we can help ensure all documentation is current and well organised for inspection
Our SkillsGood understanding of the PSC regulations ISM/ISPS and MLC codes
Key TasksMaintenance of certification checklist and expiry dates Maintenance of survery and inspection schedules Detailed record keeping Compliation of charter agreements and associated bank transfers
Making the unbelievable happen so often occurs in yachting, we can help you by researching and solving even the most unlikely guest request!
Our SkillsWe have sourced and supplied most things, importantly we know where to start looking and who to contact!
Key TasksConcierge – special request, planning, itineraries, transportation Special events and functions – organisation and coordination of Research and knowledge – of a given location or special request Sale and purchase assistance – documentation, inventories, budgets and set up
Need a document or template designing to suit the yacht or your reporting requirements, under your instruction we can help make a user friendly template that works for you
Our SkillsAdvanced knowledge of Microsoft office applications, Acrobat and Photo shop
Key TasksBudgeting and project set up templates Leave and holiday planning templates Owner expense and reporting templates Manual and procedure compilation
With numerous meetings and specification reviews, preparing for a refit or a build can be a very stressful time. Let us assist you by taking care of all the administration duties associated with planning and entering a shipyard
Our SkillsShipyard and refit experience in many worldwide countries and major shipyards
Key TasksCoordination with local agents for shore-side assistance Accounts, budgeting, purchasing lists and approvals Appointments, meeting agendas, minute writing and report compliation
